Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data.
Identification can be by the information alone or in conjunction with any other information
in the data controller’s possession or likely to come into such possession. The processing of
personal data is governed by the General Data Protection Regulation (GDPR).
Who are we?
The Elim Foursquare Gospel Alliance (REGISTERED CHARITY 251549 (ENGLAND & WALES)
SC037754 (SCOTLAND)) is the data controller for the purposes of the General Data
Protection Regulations (GDPR), which replaces the Data Protection Act 1998. The Flame
Community Church acts as data processors on behalf of Elim Foursquare Gospel Alliance.
EFGA ICO registration number: Z5192422.
How do we process your personal data?
The Flame Community Church complies with its obligations under the GDPR by keeping
personal data up to date; by storing and destroying it securely; by not collecting or retaining
excessive amounts of data; by protecting personal data from loss, misuse, unauthorised
access and disclosure, and by ensuring that appropriate technical measures are in place to
protect personal data.
What type of information is collected and how we use your information?
- Personal information, such as name, telephone number(s), address, date of birth,
- email address;
- Characteristics such as gender;
- Any other information you volunteer, such as the names of immediate family
- Information to support your service as a volunteer in the church.
We use your personal data for the following purposes:
- To administer membership records;
- To manage our employees and volunteers;
- To maintain our own accounts and records including the processing of Gift Aid
- Applications and Gift Aid rebates;
- To inform you of news, events, activities and services running at Flame Church and
- our other premises;
- To fundraise and promote the interests of the church;
- To provide appropriate pastoral care;
- To monitor and assess the quality of our services;
- To provide an interactive website used to communicate with the users i.e. news,
- events, activities and services running at Flame Community Church;
- To fulfil our purposes as a church and to comply with the law regarding data sharing.
We do not share your information with others except as described in this notice.
What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can keep you informed about news, events,
activities and services and process your gift aid donations and keep you informed about
Processing is necessary for carrying out obligations under employment, social security or
social protection law, or a collective agreement;
Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other
members of the church in order to carry out a service to other church members or for
purposes connected with the church. We will only share your data with third parties outside
of the church with your consent.
How long do we keep your personal data?
We keep data in accordance with the guidance set out in the Flame Community Church
Retention Guidelines which can be found located in the Church Office or on the Flame
Community Church Web Site.
Specifically, we retain membership records whilst they are still current; gift aid declarations
and associated paperwork for up to 5 years after the calendar year to which they relate; and
marriage registers permanently.
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect
to your personal data:
- The right to request a copy of your personal data which the Flame Community Church holds about you;
- The right to request that the Flame Community Church corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for the
- Flame Community Church to retain such data;
- The right to withdraw your consent to the processing at any time;
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable);
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
- The right to lodge a complaint with the Information Commissioners Office.
If we wish to use your personal data for a new purpose, not covered by this Data Protection
Notice, then we will provide you with a new notice explaining this new use prior to
commencing the processing and setting out the relevant purposes and processing
conditions. Where and whenever necessary, we will seek your prior consent to the new
This Privacy Notice will be reviewed annually and any changes we make to our privacy in the
future will be posted on this page and individuals notified of the changes through agreed
This Privacy Notice will be conveyed to Church Members on the Church Notice Board and on
the Flame Community Church Web Site. Reminders will be placed from time to time in the
Church Notice sheet. A complaints procedure will also be placed on the Church Notice
If you would like to discuss anything in this privacy notice, please contact the Pastor/Senior
Leader. To exercise all relevant rights, queries or complaints please in the first instance
contact the Pastor/Senior Leader at Flame Community Church; Telephone: 0121 559 0204;
This policy was last reviewed on: January 10th 2022
You can contact the Information Commissioners Office on 0303 123 1113 or via email
https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.